You will receive a weekly email with a link to complete an online form for your regular recordings.. Particular care needs to be taken when recording incidents or events of significant concern such as serious accidents, concerns about or disclosures of abuse. If this happens you should contact your supervising social worker as a matter of urgency and share your concerns and recording with them immediately.
Foster carers must keep a daily log in relation to their fostering activities for many reasons. Some of the main ones are:
- To gain an awareness of daily routines and developments whilst the child is in placement
- To assist in making plans for the future
- To act as evidence in the event of disagreements about things which have taken place.
Routine recording should be done on electronically on GLF Base. Particular care needs to be taken when recording incidents or events of significant concern such as serious accidents, concerns about or disclosures of abuse. If this happens you should contact your supervising social worker as a matter of urgency and share your concerns and recording with them immediately.
In such serious situations you should write down the exact words people said, or what you noticed and the circumstances in which you became concerned. Describe what happened as objectively as possible without giving your opinion on the event. Make a note of other people who witnessed the incident and record, sign and date the information whilst it is fresh in your mind.
If anyone has been significantly hurt or was at risk of serious injury a GLF incident report should be completed and sent to the office at the first opportunity.
All recording should be kept in a totally confidential and any paper work which is not electronic should be kept in a locked cupboard or filing cabinet if.
You should routinely share your recording with your supervising social worker and the child’s social worker.
Recording will be discussed in your supervision sessions and your supervising social worker will be able to help you understand what is expected of you.
You should try, in your recording, to distinguish between facts known to you, ‘facts’ told to you by other people and your own or other people’s opinion.
You should record both the good and the bad things which happen particularly if they are unusual.
Significant events in your own family may be relevant to fostering so should be recorded alongside those things which only relate to foster children.
Your foster child’s state of health and any medical treatment they may receive should be recorded.
Significant illness requiring medical treatment should be reported to your supervising social worker and the child’s social worker.
Any minor accidents or injuries foster children sustain.
Accidents which require medical attention should also be recorded on GLF’s incident report and sent to your supervising social worker or the office at the first opportunity.
Routine medical, dental and ophthalmic appointments.
School attendance and your contact with school.
Contact with the child’s family or family friends and the foster child’s response to it. Note whether or not supervision and transport arrangements are satisfactory.
Visits from related professionals e.g. social workers.
Telephone calls you make to these people.
Other visitors to your house – with observations about how the foster children relate to them.
Any worrying behaviour displayed by your foster children or your own children.
Every month you will be sent a monthly report form for each foster child you have living with you. You should use your daily log to transfer the information requested on to this form which summarises key things that we need to keep track of. The completed form should be returned to the office promptly.
Twice a year you will be sent a longer form (which replaces the monthly report for that month) which collects important information which GLF needs to gather so that we can be sure that we are delivering the service to children that we have promised.